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Leasing, maintenance and portals

SysDep includes everything a property management company needs to lease, maintain and report on its residential rentals.

See leasing and maintenance live

SysDep covers the core of property management: rental listings and marketing, showings, applications and screening through partner Lotly, lease generation, renewals and month-to-month tracking, work orders with a vendor directory and vendor portal, move-in and tenancy inspections, E-Sign, a document cabinet, and portals for tenants and vendors, with owners approving work by secure link.

How it works

  1. Step 1List and leaseListings, showings, Lotly screening and e-signed leases in one flow.
  2. Step 2MaintainWork orders go to vendors through the vendor portal, and owners approve work by secure link.
  3. Step 3RenewExpiring leases are tracked from 80 days out, and unsigned e-sign documents get automatic reminders.
SysDep Virtual File Cabinet with folders for agreements and notices
The SysDep Virtual File Cabinet keeps agreements, notices and signed documents with the company's records.

What leasing tools does SysDep include?

  • Rental listings, marketing and flyers
  • Showing scheduler on the office calendar
  • Applications and credit, background and income screening through Lotly, with optional AI voice pre-screening through Vosy
  • Lease generation
  • Renewals, expiring leases and month-to-month tracking
  • Notices, including rent increases and end of tenancy
  • Late rent tracking
  • Rental market data and comparative market analysis

How does SysDep handle maintenance and work orders?

  • Work orders
  • A vendor directory with vendor profiles
  • A vendor portal where vendors claim jobs and submit estimates
  • Owner approvals by secure link
  • Move-out work orders
  • Move-in and tenancy inspections, with a planner and reports
  • Vendor reviews

Does SysDep include e-sign and document storage?

  • SysDep E-Sign, which records each signer's signing date and a document hash at completion
  • A Virtual File Cabinet and document manager
  • Property records, including lockbox and key inventory and an HOA directory

Does SysDep have tenant and vendor portals?

  • Tenant portal: complete applications and sign documents
  • Vendor portal: claim work orders and send estimates
  • Owners approve work through a secure link, with no separate portal to log in to

Leasing, maintenance and documents in the same system as the team that runs them.

The property management core, without the extra apps.

Questions about Leasing, Maintenance & Portals

Can SysDep turn an email into a work order?

Yes. An email in SysDep can be turned into a maintenance ticket with a summary, description, priority and the rental it concerns, so a tenant's emailed request does not have to be retyped.

Does SysDep handle leasing and tenant applications?

Yes. SysDep covers rental listings and marketing, showings, applications, lease generation, renewals and month-to-month tracking. Tenant application processing and screening is provided by SysDep partner Lotly, and results flow back into the applicant's record in SysDep.

Does SysDep include maintenance and work orders?

Yes. SysDep includes work orders, a vendor directory and vendor profiles, a vendor portal where vendors claim jobs and submit estimates, owner approvals by secure link, and move-in and tenancy inspections with a planner and reports.

Does SysDep have tenant and vendor portals?

Yes. Tenants complete applications and sign documents in the tenant portal, and vendors claim work orders and send estimates in the vendor portal. Owners approve work through a secure link rather than a separate portal. Documents are signed with SysDep E-Sign and stored in the SysDep E-Cabinet.

Does SysDep include tenant screening?

Yes, through SysDep partner Lotly. Applicants apply online, and when a manager chooses Screen with Lotly on an application in SysDep, Lotly runs credit, background and income screening and the results come back to the applicant’s record in SysDep. SysDep partner Vosy can add AI voice pre-screening of rental applicants.

See leasing and maintenance on a demo call.

15 minutes. Free data migration and setup.

Book a 15-minute demo